Sponsored Research Resources
Collaborative projects between researchers on the Ithaca-based campus (Cornell-Ithaca) and Weill Cornell Medicine (WCM) campus are set up as “intercampus awards”. Collaborative administrative processes have been developed to ensure that each campus is able to administer projects in compliance with its rich research administration platforms. In all other respects, an intercampus award is the same as an award that involves collaborators from the same campus but from different units or departments.
A single, unified process, consistent across all campuses, has been established to expedite Cornell’s collaborative research mission.
The Lead Campus PI/Department develops proposal documents related to the collaborative work: scope of work, budget, biosketches, and internal routing forms.
The Partner Campus PI/Department sends proposal documents to their sponsored research office (OSP or OSRA) for review. Partner Campus sponsored research office submits the proposal, including the signed Intercampus Application Approval Form to the Lead Campus PI, with a cc to the Lead Campus’s sponsored research office;
- The Lead Campus PI/Department incorporates the Partnering Campus’s budget and research work into the overall proposal and submits to their sponsored research office. The Lead Campus sponsored research office reviews proposal package, confirms Partnering Campus institutional sign off on the Intercampus Application Approval Form, and submits proposal to sponsor.
- Each campus will develop their budget with their applicable F&A rates.
- The budget submitted to the sponsor is developed with each campus’ expenses rolled-up into the overall budget, using the appropriate campus-specific rates.
- Each campus receives its respective F&A.
- Since no subcontract is involved, the Lead Campus does not collect F&A on the first $25K of the Partner Campus’s direct costs.
- A separate budget should be prepared with the expenses broken down by campus to facilitate campus review and post-award administration.
- When the Lead Campus finalizes an award from the sponsor, the administrative unit of the Lead Campus submits a request to their sponsored programs office to issue a completed and signed Intercampus Memorandum of Understanding (MOU) to the Partner Campus.
- The MOU Terms & Conditions will include:
- The complete award document from the sponsor, without redactions.
- Indication of the total anticipated funds for the entire duration of the award.
- Full Facilities and Administrative (F&A) Cost Rates unless limited by the sponsor.
- Automatic carry forward, when allowed by sponsor.
- A scope of work and budget for the Partner Campus.
- Research Integrity and Compliance
- Except for PHS, NSF, NASA, and DVA direct or flow-through funded projects involving live vertebrate animals, no additional compliance checks will be required from either campus.
- For PHS, NSF, NASA and DVA direct or flow-through funded projects involving live vertebrate animals, the compliance offices on each campus will work together to finalize authorization agreements and grant protocol congruence as required by regulations, and notify the sponsored programs office when complete. The award can be accepted and funds released after that point.
- Invoices will be sent to the appropriate offices/contacts identified in the MOU accompanying the award.
- Invoices will be sent no less than quarterly and no more than monthly, with final invoices submitted no later than 60 days following the award termination date.
How should budgets be presented on proposals?
Prior to building a final application budget, we recommend finalizing each campus’ separate budget in excel for ease of review. It is important that each campus develops a budget employing its own fringe benefit and F&A rates.
How do funds move from one campus to the other?
While intercampus awards do not constitute a formal subcontract relationship, each campus finance office will prepare invoices for reimbursement as per the terms of the MOU. Principal Investigators at the Lead Campus remain responsible for the review and approval of all invoices from the Partnering Campus.
How does the CTSC Program differ from other intercampus proposals?
The CTSC programs’ application process deviates from the above outlined processes for intercampus proposal. When applying for funding, Ithaca Campus applications are submitted directly to the CTSC, with OSP review and approval, in response to their published RFAs.
When Ithaca Campus submissions are selected for funding, the CTSC will notify awardees directly to initiate award setup.
When do I have to work through the Central OSRA/OSP Offices for my awards?
When an award has funding coming from an outside entity that is sponsored research, those awards must be routed through Ithaca’s OSP and Weill’s OSRA Offices.
When funding is internal to Cornell and is not coming from an external source (i.e. NIH or another outside entity), those awards do not have to be routed through the OSP/OSRA Offices. In those circumstances, a transfer of funds can be handled as accounting transactions. The Division of Financial Affairs in Ithaca provides information on the transfer of funds process.
Cornell-Ithaca Office of Sponsored Programs (OSP)
WCM Office of Sponsored Research Administration (OSRA)
Proposal Submission Email: firstname.lastname@example.org
WCM Partner Campus Contact: Latoya Palmer, Grants Manager, email@example.com
WCM Partner Campus MOU Contact: Jazmin Kirby, Contracts Manager, firstname.lastname@example.org, email@example.com